Problem and solution
PayPal activity exports are rich but often too raw for recurring bookkeeping imports.
KontoCSV normalizes CSV and PDF sources into one repeatable structure.
Drop one PDF or multiple PDFs here
Works with digital PDFs, scans, and photos from banks worldwide - retail, business, and fintech. Multiple PDFs are automatically processed as one batch and exported as a ZIP with individual CSV files.
How this workflow runs in real teams
- Raw activity files are reduced to import-relevant fields.
- Fee and net relation stays explicit.
- CSV/PDF source quality can be mixed without breaking the process.
- Output is aligned with German accounting handover needs.
Why native exports are often not enough
Native exports are strong data sources, but they still need practical cleanup for recurring imports.
Accounting reality
A normalization layer helps teams avoid monthly spreadsheet firefighting.
Common payout data pain points
Step-by-step workflow
Step 1: Choose source per month
Collect activity CSV and PDF statements for the period.
Step 2: Centralize source files
Keep one input set per close cycle.
Step 3: Normalize in KontoCSV
Map dates, signs, and key columns to one structure.
Step 4: Validate fee logic
Check fee/refund handling before final export.
Step 5: Export import-ready file
Generate a recurring structure for DATEV-oriented workflows.
Step 6: Repeat with saved mapping
Reuse one profile each month with quick checks.
Who this is a fit for
Best fit for
- Businesses using PayPal as a major payout source
- Bookkeepers running monthly imports
- Tax advisors receiving mixed client exports
- Teams with PDF backlog periods
- Organizations replacing ad-hoc spreadsheets with a process
What gets recognized / prepared
Prepared output
- Payout and activity context
- Fee/net relation
- Normalized date and amount formats
- Cleaned booking text fields
- Consistent import columns
- Tax-office ready handover files
Privacy, hosting, and reliability
Trust and compliance
- GDPR-compliant processing with EU hosting in Frankfurt.
- Built for German bookkeeping and tax-office collaboration.
- Credit-based pricing instead of forced subscriptions.
- Deletion and privacy controls for sensitive finance files.
Important note
KontoCSV is not an official DATEV product or service. It is a neutral third-party workflow for preparing import data.
Start your PayPal cleanup workflow
No forced subscription: use credits when needed and keep costs transparent.
FAQ
Is PayPal activity export directly DATEV-compatible?
Usually not. Most teams still need column reduction and format normalization.
Can I process historical months from PDFs?
Yes. PDF-only periods can be normalized into the same recurring structure.
Why are fee lines such a frequent issue?
Because they are often separate rows and can break net/gross transparency without mapping.
How can we reduce monthly manual edits?
Use one fixed mapping profile and a short monthly validation checklist.
Is this an official DATEV or PayPal connector?
No. It is a neutral third-party data preparation workflow.
Helpful internal links
Workflow sources
Status as of Friday, March 6, 2026. These sources reflect the current workflow landscape.