Problem and solution
Shopify payouts are net bundles. Accounting imports usually need fee and refund context separated.
KontoCSV normalizes mixed payout CSV and PDF records into one recurring process.
Drop one PDF or multiple PDFs here
Works with digital PDFs, scans, and photos from banks worldwide - retail, business, and fintech. Multiple PDFs are automatically processed as one batch and exported as a ZIP with individual CSV files.
How this workflow runs in real teams
- Payout and transaction-level data are aligned into one structure.
- Fee/refund logic remains explicit.
- CSV and PDF can be combined in one run.
- Outputs target German bookkeeping handover workflows.
Why native exports are often not enough
Native Shopify exports are useful, but recurring imports still need field and format cleanup.
Accounting reality
A normalization layer keeps monthly imports stable even when source exports vary.
Common payout data pain points
Step-by-step workflow
Step 1: Export monthly payout context
Collect payout and transaction files per close period.
Step 2: Add PDF fallback
Bring in missing months from PDF statements.
Step 3: Normalize in KontoCSV
Map fields, formats, and signs into one profile.
Step 4: Validate fee/refund split
Check payout-level plausibility before export.
Step 5: Export recurring import file
Generate one clean structure for accounting imports.
Step 6: Reuse mapping each month
Keep setup stable and minimize manual changes.
Who this is a fit for
Best fit for
- Shopify merchants using Shopify Payments
- Bookkeeping teams with recurring payout reconciliation
- Tax advisors supporting e-commerce clients
- Teams with mixed CSV/PDF source quality
- Businesses building predictable monthly close workflows
What gets recognized / prepared
Prepared output
- Payout references and net context
- Fee and refund breakdown
- Normalized date and amount formats
- Clean booking text fields
- Consistent import columns
- Structured handover for accounting and tax offices
Privacy, hosting, and reliability
Trust and compliance
- GDPR-compliant processing with EU hosting in Frankfurt.
- Built for German bookkeeping and tax-office collaboration.
- Credit-based pricing instead of forced subscriptions.
- Deletion and privacy controls for sensitive finance files.
Important note
KontoCSV is not an official DATEV product or service. It is a neutral third-party workflow for preparing import data.
Start your Shopify payout cleanup workflow
No forced subscription: use credits when needed and keep costs transparent.
FAQ
Is payout overview alone enough for accounting import?
Usually not. Most teams also need fee and refund detail for transparent posting.
Can PDF-only periods be imported later?
Yes. PDF periods can be normalized and merged into the recurring workflow.
How do we keep multi-shop setups manageable?
Use separate runs per shop/market with consistent naming and mapping profiles.
Does this replace Shopify exports?
No. It complements them by normalizing data before import.
How do we reduce tax-office clarifications?
Keep payout references, signs, and fee treatment consistent in each monthly file.
Helpful internal links
Workflow sources
Status as of Friday, March 6, 2026. These sources reflect the current workflow landscape.