PayPal transactions to CSV
Convert PayPal PDF statements and monthly reports to CSV/Excel. Keeps fees, FX, payouts, and buyer details intact.
Independent tool – not affiliated with PayPal Holdings, Inc.
Drop one PDF or multiple PDFs here
Works with digital PDFs, scans, and photos from banks worldwide - retail, business, and fintech. Multiple PDFs are automatically processed as one batch and exported as a ZIP with individual CSV files.
PayPal format essentials
Built for personal & business accounts, monthly reports, and activity exports.
Activities → Reports → monthly statement as PDF.
Transactions including fees, refunds, and disputes in one PDF.
Multi-currency, fees, and buyer details stay intact in the CSV.
Date;Description;Info;Amount;Balance;Currency 05.02.2025;"PayPal payment Etsy";"Fee: -0.37";-12.34;1,204.22;EUR 05.02.2025;"FX conversion USD";"Rate 1.08";-0.45;1,216.56;EUR 04.02.2025;"Payout to bank";"Ref 123456";-250.00;1,217.01;EUR 03.02.2025;"Payment received Shopify";"Buyer: Miller";118.90;1,467.01;EUR
Exporting the PDF step by step
4 quick steps to your CSV
- Open paypal.com in the browser or start the PayPal app
- Sign in with email and password
- Confirm 2FA (SMS/app) if prompted
- In Activities → Reports pick the desired month
- Or use Activity download for a date range
- Business: choose the monthly financial report
- Choose PDF as export format
- Name the file (e.g., PayPal_01-2025.pdf)
- Save locally – no screenshots needed
- Open kontocsv.de and drop the PDF
- PayPal is detected automatically
- Pick Standard/DATEV/Lexware profile and download CSV
Why KontoCSV for PayPal?
Clean CSV for bookkeeping, e-commerce, and accounting tools.
PayPal fee, gross, net, and VAT are exported into separate fields.
Original amount, EUR equivalent, and FX rate are preserved.
Name, email, and references are kept as extra columns when present.
Refunds and disputes are flagged so you can filter them quickly.
Processing in Germany, encrypted transfer, automatic deletion after conversion.
Common PayPal issues – solved
Avoid messy exports and manual cleanup.
Issue:The native PayPal CSV export is time-limited and hard to parse.
Solution:Download the PDF report and upload it to KontoCSV – no 90-day cap, clean column mapping.
Issue:Exports sometimes merge the PayPal fee with the amount.
Solution:KontoCSV separates gross, fee, and net and keeps the currency consistent.
Issue:Original amount or conversion rate is missing in the download.
Solution:The PDF contains the FX info; KontoCSV exports original currency, rate, and EUR amount separately.
PayPal CSV FAQ
Fast answers.
Yes. Monthly reports and activity PDFs with USD/GBP etc. are parsed; fees and FX stay separated.
Yes. Use the DATEV profile for EXTF-compliant output with separate gross/fee/net fields.
As far back as your PDFs go. KontoCSV is not limited to 90 days like the native CSV export.
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