PayPal transactions to CSV
Convert PayPal PDF statements and monthly reports to CSV/Excel. Fee, currency, payout, and counterparty details are preserved when they are clearly stated in the report.
Independent tool – not affiliated with PayPal Holdings, Inc.
Drop one PDF or multiple PDFs here
Works with digital PDFs, scans, and photos from banks worldwide - retail, business, and fintech. Multiple PDFs are automatically processed as one batch and exported as a ZIP with individual CSV files.
How to obtain PayPal settlement and payout reports
Choose the report covering the relevant settlement, balance or payout period. A payout summary is not a complete bank statement.
- 01
Choose the account and period
Find the relevant payout, balance or activity report in the provider dashboard.
- 02
PDF report or CSV activity?
A settlement report groups payments and does not replace a bank statement.
- 03
Convert and reconcile
Upload your existing PDF or CSV/XLSX file to the corresponding KontoCSV converter, review the transactions, then select the output profile. Reconcile gross and net amounts, fees, refunds and deposits.
Provider-specific check: For PayPal, distinguish activity reports from period summaries. Verify transaction gross/net amounts, fees and currency conversions before posting.
PayPal format essentials
Built for personal & business accounts, monthly reports, and activity exports.
Activities → Reports → monthly statement as PDF.
Transactions including fees, refunds, and disputes in one PDF.
Multi-currency, fee, and counterparty details are retained when they are clearly stated in the PDF.
Date;Description;Info;Amount;Balance;Currency 05.02.2025;"PayPal payment Etsy";"Fee: -0.37";-12.34;1,204.22;EUR 05.02.2025;"FX conversion USD";"Rate 1.08";-0.45;1,216.56;EUR 04.02.2025;"Payout to bank";"Ref 123456";-250.00;1,217.01;EUR 03.02.2025;"Payment received Shopify";"Buyer: Miller";118.90;1,467.01;EUR
Exporting the PDF step by step
4 quick steps to your CSV
- Open paypal.com in the browser or start the PayPal app
- Sign in with email and password
- Confirm 2FA (SMS/app) if prompted
- In Activities → Reports pick the desired month
- Or use Activity download for a date range
- Business: choose the monthly financial report
- Choose PDF as export format
- Name the file (e.g., PayPal_01-2025.pdf)
- Save locally – no screenshots needed
- Open kontocsv.de and drop the PDF
- PayPal is detected automatically
- Pick Standard/DATEV/Lexware profile and download CSV
Why KontoCSV for PayPal?
Clean CSV for bookkeeping, e-commerce, and accounting tools.
Gross, net, fee, and tax information is retained when the PayPal report exposes those values separately.
Original amount, EUR equivalent, and FX rate are preserved.
Name, email, and references are kept as extra columns when present.
Refunds and disputes are flagged so you can filter them quickly.
Processing in Germany, encrypted transfer, automatic deletion after conversion.
Common PayPal issues – solved
Turn report data into a structured export that can be reviewed before import.
Issue:The native PayPal CSV export is time-limited and hard to parse.
Solution:Download the PDF report and upload it to KontoCSV – no 90-day cap, clean column mapping.
Issue:Exports sometimes merge the PayPal fee with the amount.
Solution:KontoCSV retains gross, net, fee, and currency values when they are clearly available as separate report fields or rows.
Issue:Original amount or conversion rate is missing in the download.
Solution:The PDF contains the FX info; KontoCSV exports original currency, rate, and EUR amount separately.
PayPal CSV FAQ
Fast answers.
Monthly reports and activity PDFs with multiple currencies can be processed; fee and FX details are retained when they are clearly shown in the report.
Yes. The DATEV profile generates an EXTF booking batch for SKR03/SKR04. Gross, fee, or net information is only carried over when available as usable booking data; accounting assignments still require review.
As far back as your PDFs go. KontoCSV is not limited to 90 days like the native CSV export.
Related guides
More bank-specific pages and accounting workflows.
Convert bank statements to CSV with AI
Upload PDFs from 12+ banks and export clean CSV/Excel files in seconds.
All banks & integrations
Central hub for bank pages, guides, accounting imports, MT940 and CAMT.
Sparkasse PDF to CSV
Special handling for Sparkasse layouts with automatic column mapping.
Volksbank & Raiffeisenbank CSV export
Optimized for VR Bank statements including balance columns.
Deutsche Bank CSV export
Turn Deutsche Bank PDFs into structured CSV files for review and import.
Commerzbank to CSV
Ready-made mapping for Commerzbank statement layouts.
Comdirect PDF to CSV
Convert Comdirect giro statement PDFs to clean CSV.
Norisbank PDF to CSV
Convert Norisbank statement PDFs for accounting imports.
Consorsbank PDF to CSV
Consorsbank giro statement PDFs to structured CSV output.
Revolut PDF to CSV
Revolut Personal/Business statements with multi-currency support.
Bunq PDF to CSV
Bunq statement PDFs to CSV, DATEV, and Lexware formats.
Trade Republic PDF to CSV
Trade Republic giro statement PDFs to clean CSV exports.
N26 PDF to CSV
N26 app and web statement PDFs converted into clean CSV.
HypoVereinsbank CSV export
HVB giro and card PDFs to CSV/Excel with clean mapping.
Convert bank statements to CSV – full guide
Manual entry, Excel, OCR and automatic document recognition compared, plus a time-saver calculator.
Revolut & Wise Business to CSV
Step-by-step guide for converting Revolut and Wise Business PDF statements.
Bunq & Holvi statement CSV guide
Guide for bunq/Holvi statement exports including DATEV-friendly workflows.
QuickBooks Online CSV import guide
Manual bank import format with Date, Description, Amount and MM/DD/YYYY rules.
Xero bank statement CSV guide
Template-style import setup with Date, Amount, Payee, Description, Reference.
Wave CSV upload guide
Simple Date, Amount, Description format with short-filename best practices.
Zoho Books CSV import guide
Single-column signed amount workflow for Zoho bank statement imports.
DATEV vs Lexware import guide
Choose the right export profile for DATEV or Lexware imports.
Paper statements to CSV
Scan, upload, and convert paper statements automatically to CSV/Excel.
PDF not copyable? Fix scanned statements
OCR and automatic document recognition for locked or scanned PDFs and a clean CSV export.
PDF to Excel messed up? Fix broken columns
Why PDF imports break in Excel and how to get clean CSV/Excel tables for statements.
KontoCSV vs. Adobe & others
How KontoCSV stacks up for speed, accuracy, and GDPR compliance for bank statement PDFs.